Who is permitted to access an employee's Personnel File?

Access to an employee's Personnel File is typically restricted to individuals who have a legitimate need to know for work-related purposes. In this context, the division commander has direct oversight and responsibility over the employee's work and can evaluate their performance, assignments, and any disciplinary actions. Therefore, they are granted permission to access the file to fulfill their supervisory duties and ensure proper management of personnel.

This access is generally governed by policies that prioritize confidentiality and protect employee privacy. Immediate family members, other employees, and members of the public do not have access rights to an employee's Personnel File as this information is sensitive and meant to be kept confidential to maintain the integrity of the personnel management process.