What is the purpose of a Litigation Hold Notice?

The purpose of a Litigation Hold Notice is to serve as a written directive to preserve relevant records for litigation. When there is a reasonable anticipation of litigation, organizations must ensure that all pertinent documents, emails, and other forms of evidence are kept intact and not destroyed or altered. This is crucial because failure to preserve such information can lead to legal penalties and jeopardize the organization’s case if it goes to court.

A Litigation Hold Notice ensures that all relevant parties are informed of their obligation to maintain records. It sets in motion a critical step in the legal process by protecting material that could be essential to the legal proceedings, thereby safeguarding the integrity and reliability of the evidence that may be used. The approach helps to ensure compliance with legal obligations and can be pivotal in providing a fair trial process.