How long must completed sheets, rosters, or logbooks used to record detention assignments be maintained?

The requirement to maintain completed sheets, rosters, or logbooks used to record detention assignments for a period of 36 months is based on best practices for record-keeping in detention facilities. Retaining these documents for three years ensures that there is an adequate period for accountability and oversight, allowing for the review of personnel assignments and the integrity of operations within the facility. This retention period also aligns with various regulatory guidelines and organizational policies that dictate how long records should be preserved for potential audits, investigations, or referrals, demonstrating a commitment to transparency and responsible management of detention operations.

Maintaining records for shorter periods may not provide sufficient data for comprehensively reviewing trends, performance evaluations, and potential issues in staffing or operations, which is crucial for ongoing training and improvements in the detention environment.